VB Smart School

1. Definitions

For the purposes of this Privacy Policy:

"Personal Data" means any information relating to an identified or identifiable natural person.
"Platform" means the VB Smart School software application, website, and related services operated by Vision Blueprints LTD.
"School" means any educational institution that registers for and uses the Platform.
"User" means any individual who accesses or uses the Platform, including administrators, teachers, staff, students, and parents.
"Processing" means any operation performed on Personal Data, including collection, recording, storage, use, disclosure, and deletion.
"Data Controller" means the School that determines the purposes and means of processing Personal Data through the Platform.
"Data Processor" means Vision Blueprints LTD, which processes Personal Data on behalf of the School.
"We"/"Us"/"Our" refers to Vision Blueprints LTD.
"You"/"Your" refers to the User or School accessing or using the Platform.

2. Information We Collect

We collect information you provide directly, including account registration details (name, email, phone), school and student data entered into the system, and communications you send us.

We also automatically collect certain technical information when you use the Platform, including IP address, browser type, device information, and usage data through cookies and similar technologies.

3. How We Use Your Information

We use your information to:

Provide, maintain, and improve the Platform
Process transactions and manage accounts
Send technical notices, updates, and support messages
Respond to your comments, questions, and requests
Monitor and analyze usage trends
Protect against fraud and unauthorized access

4. Data Sharing

We do not sell your personal information. We may share data with:

Service providers who assist in operating the Platform (e.g., cloud hosting, email delivery)
Law enforcement or regulators when required by applicable law
Other parties with your explicit consent

5. Data Security

We implement encryption in transit (TLS) and at rest, access controls, regular security audits, and employee training on data protection. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide the Platform. Upon account termination, we retain data for a period of 90 days before secure deletion, unless a longer retention is required by law.

7. Your Rights

Depending on your jurisdiction, you may have rights under applicable data protection laws including:

Right to access your personal data
Right to rectify inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict or object to processing
Right to data portability
Right to withdraw consent at any time

To exercise these rights, contact us at info@visionblueprintsltd.com.

8. International Data Transfers

Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses where required by applicable law.

9. Children's Privacy

The Platform is used by schools to manage student data. We rely on schools to obtain appropriate parental consent for students under the age of digital consent. We do not knowingly collect personal information from children without such consent.

10. Updates to This Policy

We may update this Privacy Policy periodically. Material changes will be notified via email or through the Platform. Your continued use after the effective date constitutes acceptance.

11. Contact

For privacy-related inquiries:

Data Protection Officer
Vision Blueprints LTD
Email: info@visionblueprintsltd.com
Phone: +254 725 107712